Privacy Policy
Last updated: 28 April 2025 · Effective: 1 May 2025
Introduction
Murni Counsel (registration number: B/MY/2011/JB-0174), practising as Advocates & Solicitors at 31, Jalan Wong Ah Fook, 80000 Johor Bahru, Johor, is committed to conducting its practice with due regard for the privacy of persons who correspond with it, instruct it, or visit its website at murnicouqt.info.
This Privacy Policy describes how Murni Counsel collects, uses, stores, and discloses personal data in the course of its practice and website operations. It is made in compliance with the Personal Data Protection Act 2010 (Malaysia) (PDPA) and, where applicable, other data protection obligations to which the firm is subject.
Questions concerning this policy or the firm's data practices may be directed to [email protected]. The firm will respond to written enquiries within a reasonable time, and in any event within the period prescribed by the PDPA.
Personal Data We Collect
Murni Counsel collects personal data only to the extent necessary for the conduct of legal engagements and the administration of its practice. The categories of data collected include the following:
Contact and Identity Information
Name, postal address, telephone number, and electronic mail address, collected when a prospective or existing client submits an enquiry form, calls the firm, or corresponds by post or email. This information is necessary for conflict-checking and the establishment of an engagement file.
Matter-Specific Information
Facts, documents, and correspondence provided in the course of an engagement, including information about opposing parties, witnesses, and third persons. This information is collected under the duty of confidentiality that governs the solicitor-client relationship and is not used for any purpose unrelated to the conduct of the matter.
Website Interaction Data
Technical data collected automatically when you visit the firm's website, including IP address, browser type, operating system, referring URL, and pages visited. This data is collected through session cookies and standard web server logs for the purpose of maintaining the security and performance of the website.
Legal Basis for Processing
The firm processes personal data on the following lawful bases under the PDPA:
- 01.Consent: Where you have submitted an enquiry or signed an engagement letter, you have provided consent to the processing of your personal data for the purposes stated at the time of collection.
- 02.Contract: Where processing is necessary for the performance of a legal services engagement or the taking of steps prior to entering such engagement.
- 03.Legal Obligation: Where processing is required by law, including anti-money laundering obligations under the Anti-Money Laundering, Proceeds of Unlawful Activities Act 2001 and the Legal Profession Act 1976.
- 04.Legitimate Interests: Where processing is necessary for the firm's legitimate interest in administering its practice, maintaining proper records, and ensuring the integrity of its conflict-checking procedures.
Retention Periods
Correspondence and matter files are retained for a minimum of seven (7) years from the conclusion of an engagement, in accordance with the obligations of the Malaysian Bar and the Limitation Act 1953. Website interaction logs are retained for a period of twelve (12) months. Conflict-check records are retained indefinitely.
How Personal Data Is Used
Personal data collected by Murni Counsel is used for the following purposes:
- 01.Conducting conflict-of-interest checks prior to accepting instructions, in accordance with the firm's professional obligations under the Legal Profession (Practice and Etiquette) Rules 1978.
- 02.Establishing and maintaining client engagement files, and conducting the legal work for which the firm has been instructed.
- 03.Communicating with clients, counterparties' solicitors, courts, government authorities, and other parties as required in the conduct of an engagement.
- 04.Complying with reporting and verification obligations under applicable Malaysian law, including statutory obligations imposed on legal practitioners.
- 05.Maintaining the security and operational integrity of the firm's website and electronic systems.
The firm does not use personal data for direct marketing, does not sell personal data to third parties, and does not use personal data for any purpose not disclosed at the time of collection without further consent.
Disclosure of Personal Data
Personal data may be disclosed to the following categories of recipient, to the extent necessary for the purposes described above:
- 01.Courts and Tribunals: Where proceedings require the filing of documents identifying clients or their particulars.
- 02.Government Authorities: Where required by law, including the Malaysian Bar, the High Court Registry, the Companies Commission of Malaysia, and revenue authorities.
- 03.Counterparties and Their Solicitors: Where required for the conduct of correspondence, negotiation, or proceedings in a matter.
- 04.Service Providers: Third-party providers engaged by the firm for website hosting, email infrastructure, and document management, bound by confidentiality and data processing obligations.
All disclosures are made subject to the firm's duty of confidentiality and the provisions of the PDPA. The firm does not transfer personal data outside Malaysia except where required by the nature of the engagement (for example, in matters involving foreign courts or counterparties) and with the client's knowledge.
Data Protection Measures
The firm maintains reasonable technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, or destruction. These measures include:
- —Encrypted storage of electronic records and use of secure, password-protected systems for client files.
- —Access controls limiting the internal handling of client data to fee earners and support staff with a need to know.
- —Secure disposal of physical documents containing personal data at the conclusion of the applicable retention period.
- —Transport layer security (TLS) for the firm's website and client-facing electronic communications where feasible.
In the event of a personal data breach that is likely to result in significant harm, the firm will take prompt steps to contain the breach, assess the extent of the exposure, and notify affected persons and the relevant authorities as required by the PDPA and applicable professional obligations.
Cookies and Website Analytics
The firm's website uses cookies — small text files stored in your browser — to support the proper functioning of the website and to understand how it is used. The following categories of cookie may be set:
Required for the website to operate. These cookies cannot be disabled. They do not collect personally identifiable information.
Used to understand aggregated patterns of website use, including which pages are visited most frequently. Enabled only with your consent.
Used to remember settings you have selected, including cookie consent preferences. Enabled only with your consent.
For full details of the cookies used by this website and instructions for managing your preferences, please refer to our Cookie Policy.
Your Rights Under the PDPA
Under the Personal Data Protection Act 2010, you have the following rights in respect of personal data held about you by Murni Counsel:
- 01.Right of Access: You may request a copy of the personal data the firm holds about you, subject to the limitations and fees permitted under the PDPA.
- 02.Right of Correction: You may request that inaccurate or incomplete personal data be corrected. The firm will process such requests promptly.
- 03.Right to Withdraw Consent: Where processing is based on consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out prior to withdrawal, and does not affect the firm's right to retain data it is required by law or professional obligation to retain.
- 04.Right to Prevent Processing for Direct Marketing: The firm does not use personal data for direct marketing. This right is accordingly not engaged.
- 05.Right to Lodge a Complaint: If you consider that the firm has not complied with its obligations under the PDPA, you may lodge a complaint with the Department of Personal Data Protection, Ministry of Communications and Digital, Malaysia.
Requests to exercise any of the above rights should be made in writing to [email protected] or by post to the firm's address at 31, Jalan Wong Ah Fook, 80000 Johor Bahru, Johor.
Third-Party Links
This website may contain links to external websites, including court portals, government departments, and regulatory bodies. Murni Counsel is not responsible for the privacy practices of those sites and does not endorse or control their content. You are encouraged to review the privacy policies of any external site you visit.
Persons Under Eighteen
The firm's legal services are available only to persons who have attained the age of eighteen years or who are represented by a lawfully appointed guardian or next friend. The firm does not knowingly collect personal data directly from persons under eighteen years of age. If you believe that such data has been provided to the firm in error, please contact the firm promptly so that appropriate steps can be taken.
Changes to This Policy
The firm may update this Privacy Policy from time to time to reflect changes in law, practice, or the firm's operations. Any material changes will be posted on this page with an updated revision date. Continued use of the website following the posting of a revised policy constitutes acceptance of the revised terms. Where changes are significant, the firm may also provide additional notice by email to persons currently engaged in active matters.
Data-Related Enquiries
Correspondence regarding data protection matters, access requests, or concerns about the firm's handling of personal data should be directed to the firm's Data Controller at the contact details below.
80000 Johor Bahru, Johor
Nothing on this website constitutes legal advice. Engagement of Murni Counsel is subject to the terms of a written retainer.